The Event Planning Process

Understanding the process of event planning gives us the big picture of what we need to do to have a successful event. Here is a simple understanding of the overall process for most events.

• Determining to have a special event, its vision, concept and type of event
• Assessment of Services and Products to create the event
• Interviewing services and assessing services and fees
• Determining a realistic budget and costs for services and products
• Reviewing the choices of services and products while adding to or eliminating them
• Contracting services & purchasing products
• Event time line, itinerary planning including: deliveries, set ups, clean up
• Set up: What is set up weeks and days prior to the event day as well as what is set up on the event day & event day deliveries, trouble shooting, event changes
• Pre-function, Guests arrive, Main Event begins, Event ends and guests leave
• Post-function, Clean up, Payments, Follow up